As the Association for the independent sector, the IMAA is proud to promote our FOTI (Future of the Industry) Program, which aims to partner independent agencies with graduates to offer training, education and learning opportunities.

So if you’ve graduated within the last three years or are looking to break into the industry, our program is for you. For more information, contact:

Media Coordinator

Who We Are

Media33 are a passionate Melbourne based independent agency. We believe in delivering the highest level of communications service to our business partners from around the globe.

We are an inclusive agency who value teamwork, passion, trust, integrity and our commitment to superior customer service.

Who we are looking for?

A Media Coordinator who has a passion for learning and is excited by the opportunity to challenge themselves. With a willingness to learn, they will be exposed to all areas of media planning & buying and given the opportunity to have a hand in how their future media career path is crafted.

With strong attention to detail, they will be comfortable working in a positive, open environment with regular communication with all levels of the business.

Core Items 


1. Key Skills 

  • Be proactive in developing knowledge and expertise in both traditional and digital media products and services both internally and with key media/external suppliers. 

  • Regularly maintain up to date research and knowledge of the competitive market and media landscape. 

  • Continue to work with the Media33 team to learn tactics that will best support the growth of our agency and our business partners (clients). 

  • Proactively seek to upskill and improve system and process knowledge 

  • Be accountable for personal self-development and achievement plans to ensure professional goals are fulfilled 


2. Key Tasks 

Proactively provide support and embrace joint responsibility with Executives & Managers for client activity and internal reporting activity in the following areas:- 


  • Booking procedure – assisting with development of media plans, entering, checking confirmations, providing client with confirmations and/or campaign updates 

  • Assistance with material instructions and related creative support in various platforms 

  • Client pre and post times and required reporting  

  • Account Queries, Monitoring, support in optimisation and Follow Up 

  • Development and management of filling systems to ensure effective workflow 

  • Support teams with key client tactics and broader marketing initiatives including digital media initiatives and platforms including Google and Facebook. 

  • Various projects when delegated 


3. Understanding & Involvement   

  • Ensure the management of key processes and disciplines 

  • Provide support regarding processes and systems to ensure optimum streamlined performance  

  • Begin to develop key relationships with media suppliers 

  • Begin to develop knowledge of client base and key categories within 

4. Account Management & Reporting 

  • Maintain monthly tracking & reporting for relevant clients 

  • Ensure regular attendance and positive contribution at internal meetings  

  • Ensure attendance to ‘all office’ media meetings, as well as relevant internal and external training sessions 

  • Assist team with accurate management of invoicing and required materials for processing payments from the media. 

Specific Attributes, Skills, Qualifications & Experience

Qualifications & Experience

  • Advanced application skills in Microsoft Applications (Word, PowerPoint, Excel and Outlook)
  • Intermediate computer skills

Position Description last updated

August 2020

IMAA Job Board

The IMAA is committed to promoting career opportunities within our independent agencies. This job board will house vacancies within our industry, which pave the way for a path within the media and advertising industry.


AFFINITY Graduate Programme (AFR’s Best Place to Work 2022 in Media & Marketing)
Length: 5 months, full time

Purpose: To equip graduates with the necessary skills and knowledge to flourish at AFFINITY and in our industry.
Our AFFINITY Grad Programme helps to build on current skills and gives hands-on experience and a strong understanding of all aspects of agency life. Once their program is complete, we aim for all grads to transition to permanent members of our team of AFFINITY Bright Sparks.

  • Tailored Grad Program to ensure thorough experience in chosen focus area, i.e. Strategy, Media, Delivery
  • Includes rotation across all departments in the agency to give a holistic understanding of agency life
  • 1:1 mentoring with your line manager
  • Access to courses through industry partners such as ACA Essentials Course, IPA Effectiveness Essentials
  • Learn how to deliver effective presentations, write creative and media briefs and write thought leadership pieces
  • Gain an understanding of the basics of delivering a project from brief to deadline across all disciplines
  • Build client relationship skills, attend pitches and client meetings
  • Training sessions with Subject Matter Experts
  • Supportive and collaborative team
  • Impressive perks include training and personal development subscriptions, flexible working, dedicated learning and thinking time, social events, and confidential mental health support

Contact: Liz Hayes

The Media Store internship program

For any final-year university students who are required to complete a work placement, we offer flexible one-day-a-week semester-based programs. Successful interns will learn where media agencies fit into the communication process and the value we bring to our client’s marketing goals. You will have the opportunity to support the full account team in the above-the-line digital and performance media campaign development and reporting. You may be involved in desktop research, competitive analysis, sourcing media rates, material instructions and proof of appearance collation.


  • Demonstrate an interest in and appetite for working in a media agency
  • Proficient in Microsoft Office products – particularly Excel, Outlook, and PowerPoint
  • Be curious and willing to learn
  • Embody the values of themediastore – People First, Fearless, Integrity & Courageously Curious


  • Training opportunities – media partner Lunch n’ Learns, a dedicated supervisor, a self-paced Introduction to Media course and access to our always-on L&D portal
  • Exposure to cross-media campaign planning and buying – being an indie agency, you won’t be siloed in any one team, so you will gain a deeper understanding of the media agency landscape
  • Industry tools – you will build a foundational understanding of our industry tools and systems from Media Ocean finance to Nielsen AQX competitive data
  • Benefits – be immersed in agency life; you will also be reimbursed for any out-of-pocket expenses during your intern hours, such as travel costs and a daily meal allowance
  • Future – post your internship, there may be an opportunity for a full-time Media Assistant role

We will work in conjunction with your university course requirements, including providing a current COVID-Safe plan.

Expressions of interest can be sent to